Privacy Policy

1. About Tahqiq Employee Portal

Tahqiq Employee Portal is an internal human resources and workforce management application designed exclusively for authorized employees of the Tahqiq Group.

The application provides employees with access to attendance, workforce, leave, expense, payroll, notification, and other employee-related services.

The application is not intended for general public use. Access is limited to authorized users with valid organizational credentials.

2. Information We Collect

Depending on the features used within the application, we may process the following categories of information:

• Employee Information: Employee ID, name, contact details, department, designation, and other employment-related information.
• Attendance Information: Punch-in and punch-out times, working hours, attendance history, missed punch requests, and attendance status.
• Location Information: Location data may be collected when required to verify that an employee is at an authorized work site during attendance-related actions.
• Camera and Images: The application may access the device camera to capture a selfie or other required images for attendance verification.
• Leave Information: Leave applications, leave types, dates, approval status, and related information.
• Expense Information: Expense details, amounts, dates, notes, receipts, bills, and other supporting documents submitted by employees.
• Payroll Information: Salary, earnings, allowances, deductions, payroll records, and payslip-related information.
• Application and Device Information: Technical information required for application security, troubleshooting, and reliable operation.

3. Camera Usage

Tahqiq Employee Portal may request access to your device camera for attendance verification and to capture supporting images or expense documents.

Camera access is only used when required by a feature initiated by the employee. The application does not continuously access or record through the device camera.

4. Location Information

The application may use device location information to verify an employee's site location for attendance purposes.

Location information is used for legitimate workforce and attendance management requirements. The application does not use location information for advertising purposes.

Access to location information is subject to device permissions and applicable organizational requirements.

5. How We Use Information

Information processed through Tahqiq Employee Portal may be used to:

• Authenticate employees and manage authorized access.
• Record and manage employee attendance.
• Verify work site location where required.
• Manage working hours and attendance history.
• Process missed punch requests.
• Manage leave applications and approvals.
• Process employee expense claims and supporting documents.
• Provide payroll and payslip information.
• Send HR, attendance, leave, expense, and organizational notifications.
• Maintain application security and prevent unauthorized access.
• Support internal HR and workforce management operations.

6. Notifications

Tahqiq Employee Portal may send notifications relating to attendance, leave requests, expense claims, payroll, HR activities, and important organizational updates.

Notification permissions may be managed through your device settings, subject to organizational requirements.

7. Sharing of Information

Information processed through the application is intended for legitimate internal business, HR, payroll, attendance, and workforce management purposes.

Information may be accessible to authorized Tahqiq Group personnel, including HR, management, finance, administrators, and other authorized departments where necessary for their responsibilities.

We do not sell employee personal information to advertisers or use employee information for third-party advertising.

Information may be processed by authorized technology and service providers where required to operate, secure, maintain, or support the application. Such processing is subject to applicable contractual, security, and confidentiality requirements.

8. Data Security

Reasonable administrative, organizational, and technical safeguards are used to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

Employees are responsible for maintaining the confidentiality of their organizational credentials and should immediately report suspected unauthorized access.

9. Data Retention

Employee and workforce information may be retained for as long as necessary for employment, HR, payroll, financial, attendance, operational, legal, regulatory, and organizational record-keeping requirements.

Retention periods may vary depending on the type of information and applicable organizational or legal requirements.

10. Employee Privacy Requests

Subject to applicable laws and organizational policies, employees may contact Tahqiq regarding questions, corrections, or other privacy-related requests concerning their information.

Certain employment, payroll, attendance, or legal records may need to be retained even after a request is submitted.

11. Children's Privacy

Tahqiq Employee Portal is an internal workforce application and is not designed or intended for use by children.

12. Changes to This Privacy Policy

This Privacy Policy may be updated periodically to reflect changes to the application, organizational practices, legal requirements, or privacy and security procedures.

The latest version of this Privacy Policy will be made available through the designated privacy policy page.